SketchUp for Schools and Legal Requirements for Illinois (US)


This is my annual appeal to Trimble/SketchUp to provide official support for schools in states such as Illinois to use the online K-12 specific version of theis software. To make a long story short, due to a student privacy law enacted in 2021 (SOPPA), any software tool that is marketed to K-12 students needs to have paperwork filled out to be accessible legally in any school, regardless of whether or not data is collected. At this time, SketchUp/Trimble has not completed this form for any school district in Illinois. Unfortunately, this means that SketchUp for Schools is legally not allowed for use in Illinois schools.

The good news is that school districts are allowed to “share” or reference the paperwork from other school districts, so Trimble does not need to complete paperwork for every district in the state. @colin and @CaseyG is there someone at Trimble/SketchUp that we might be able to work with to help make sure that SketchUp is accessible in my district (and the other districts across Illinois)?

This is an example of the documentation that districts are required to complete:

Thank you in advance for your help! This is especially important now that state grants for the installable version of SketchUp were discontinued in 2022.

Thanks for using the @ command to get my attention @bsteinbach. It makes it a lot easier to locate urgent threads and get a reply drafted in a timely manner. I can’t make any promises about getting all of this filled out but I can pass it along to our expert on this sort of thing and see if we can do anything with it.

Thanks, @CaseyG. I look forward to hopefully getting this figured out. My middle school students are currently using an installed version of SketchUp for Mac and I’d love to be able to streamline our learning process and utilize some of the great new lessons that your EDU team has put together.

Not in Illinois, but glad you asked this. More and more districts are moving towards these guidelines around bringing in tools, and for good reason, and it is surprisingly difficult to get this process completed with tools.

Hi @bsteinbach, can you share a version of the agreement that is not already filled out? If it can cover the entire state then we are a lot more likely to get it filled out by our legal team. These documents often require our legal team to review them in full and we get numerous requests for these to be filled out so having a clean version to share with them will save us a few headaches later on.

Hi @CaseyG, thanks for responding! I’m attaching a blank agreement that is the Illinois specific version of the National Data Privacy Agreement. Exhibit E in the agreement is what would allow the document to be uploaded to the online database and shared between every school district in Illinois. If this sounds like something that we might be able to make movement on fingers crossed, please let me know how best to get our district’s Director of Technology in the loop.

Thank you!

IL_NDPA_V1a.pdf (1.4 MB)

Thanks @bsteinbach! I’ll pass along the version you just posted to the people in charge of that sort of thing and hopefully we can get it taken care of. I’ll be in the office today and will try and talk to @Tori_SU about getting this one fast tracked.

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Thanks, @CaseyG. I’ll be on the lookout for next steps from you!